Build and maintain a comprehensive job application database by leveraging your MaiTai professional profile with AI assistants like Claude. This guide assumes you've already connected your assistant to your MaiTai MCP endpoint or a storage-capable MCP server like Notion.

Overview

Once your AI assistant has access to your MaiTai professional profile, it can help you build and manage a database of job opportunities tailored to your skills and career goals. Whether through direct file access or an MCP server with storage capabilities (like Notion), your assistant can organize, analyze, and help you track job applications efficiently. This guide focuses on how to effectively prompt your assistant to create and maintain your job application database.

Job Database Capabilities

Through the MaiTai MCP server or file access, your AI assistant can:

  • Job Opportunity Tracking: Create structured entries for each job opportunity
  • Application Status Management: Track where you are in the application process for each job
  • Job Description Analysis: Evaluate match between your skills and job requirements
  • Application Material Organization: Store tailored resumes and cover letters for each application
  • Interview Preparation Notes: Maintain company research and interview preparation materials
  • Application Statistics: Generate insights on your job search progress and success rates

Setup Options

There are multiple ways to implement this use case:

1. File-Based Database

Use an assistant with file access capabilities to create and manage structured files:

  • CSV/Excel files: Tabular format for tracking application status and basic details
  • Markdown files: Rich text format for detailed notes and preparation materials
  • Folder structure: Organized by company, position, or application status

2. Notion MCP Integration

Use a Notion MCP server to create and manage a structured database:

  • Structured database: Custom properties for status, dates, contacts, requirements
  • Rich document storage: Detailed pages for each application with embedded files
  • Linked data: Connect job applications to contacts, companies, and preparation materials

3. Job Search MCP Integration

Combine your database with a job search MCP server like Hirebase to source highly relevant opportunities:

  • Personalized job recommendations: Receive job suggestions based on your MaiTai profile
  • Skill-based matching: Find opportunities that align with your specific skill set and experience
  • Automated lead generation: Continuously discover new opportunities without manual searching
  • Direct database integration: Seamlessly add promising leads to your application tracking system

Prompting Your Assistant

To build and maintain your job application database with your AI assistant, use these types of prompts:

Example Job Database Prompts

Database Setup

"I want to create a job application tracking system. Can you help me set up a structured database with fields for company name, position, application date, status, next steps, contact details, and notes? I'd like to use [Notion/CSV files] to store this information."

Adding New Job Opportunities

"I found a Senior Product Manager position at Acme Corp that I want to apply for. Here's the job description: [paste job description]. Can you add this to my job database with an analysis of how well my background matches the requirements?"

Finding Relevant Opportunities with Hirebase

"Using the Hirebase MCP, can you find 5 Product Manager positions at tech companies that would be a strong match for my background? Focus on roles that emphasize my experience with SaaS products and data analytics. After finding matches, please add them to my job application database with match scores and initial analysis."

Updating Application Status

"I just completed the first interview for the Software Engineer role at TechCorp. The hiring manager said they'll get back to me in a week. Can you update the status in my job database and add a reminder to follow up if I don't hear back by next Friday?"

Application Material Preparation

"For the Data Scientist position at Analytics Inc. in my database, can you help me prepare a tailored resume and cover letter based on the job requirements? Once we've finalized them, please store them in the database entry for this position."

Database Analysis & Insights

"Can you analyze my job application database and provide insights on my job search? I'd like to know my application-to-interview conversion rate, which job titles I'm applying for most frequently, and which skills are most commonly requested in the positions I'm targeting."

Effective Job Database Strategies

Get the most out of your AI-assisted job database with these strategies:

Database Structure

  • Include status categories with clear progression
  • Track application deadlines and follow-up dates
  • Store contact information for each opportunity
  • Create fields for salary and benefit information
  • Add a match score to quickly assess fit

Content Management

  • Save original job descriptions before they disappear
  • Keep all communication history in one place
  • Store different versions of application materials
  • Maintain company research notes
  • Log interview questions and your answers

Workflow Integration

  • Establish regular database update sessions
  • Set up reminders for follow-ups
  • Create templates for common entries
  • Use tags or categories for easy filtering
  • Link to calendar events for interviews

Analysis & Learning

  • Review patterns in successful applications
  • Identify skills gaps from job requirements
  • Track response rates by application method
  • Note feedback patterns from interviews
  • Calculate time-to-offer metrics
  • Compare your match scores from Hirebase with actual outcomes

Job Database Workflow Example

Here's a sample conversation showing how to work with your AI assistant to maintain your job application database:

You: "I'd like to add a new job opportunity to my database. I found a UX Designer position at DesignHub Inc. that looks promising. Here's the job posting: [paste job description]"

Assistant: "I'll add this UX Designer position at DesignHub Inc. to your job application database. Based on the job description and your MaiTai profile, I've analyzed the match between your qualifications and the requirements: Match Analysis: - Strong match (90%): User research experience, wireframing skills, portfolio of mobile designs - Moderate match (70%): Experience with design systems - Areas to highlight: Your work on the financial app redesign project aligns perfectly with their fintech focus I've created an entry with the following details: - Company: DesignHub Inc. - Position: UX Designer - Application Status: Not Applied - Match Score: 85% - Key Requirements: User research, wireframing, prototyping, design systems experience, fintech background - Next Steps: Customize portfolio to highlight fintech projects Would you like me to prepare a tailored resume and cover letter for this position?"

You: "Yes, please help me prepare a tailored resume and cover letter. Also, I'd like to set a deadline to apply by the end of this week."

Assistant: "I've updated your database entry with an application deadline for this Friday. I'll help you prepare your application materials. First, let's tailor your resume. Based on the job requirements, I recommend highlighting these specific experiences and skills from your profile: 1. Your financial app redesign project with metrics on user satisfaction improvement 2. Your user research methodologies, particularly the contextual inquiry work 3. Your experience collaborating with development teams For your cover letter, I recommend emphasizing your passion for fintech UX and specific examples of how you've improved financial experiences through design... Would you like me to draft these materials now, or would you prefer to discuss the approach first?"

You: "Let's discuss the approach first. Also, can you check if there are any other fintech UX design roles in my database that I've applied to in the past? I want to see what materials I've used previously."

Assistant: "I've checked your job application database and found two previous fintech UX design roles you've applied to: 1. PaymentTech Inc. - Senior UX Designer (applied 3 months ago) Status: Rejected after interview Materials: Resume emphasized financial dashboard design, cover letter focused on payment flow optimization 2. FinanceApp Co. - Product Designer (applied 5 months ago) Status: Reached final round but position was filled internally Materials: Portfolio highlighted investment app redesign, resume showcased user research methods Based on your partial success with FinanceApp Co., it might be worth using a similar approach but with more emphasis on fintech-specific design patterns and measurable results from your projects. Shall we proceed with this strategy for your DesignHub application?"

You: "Yes, let's use that approach. Also, could you use the Hirebase MCP to find other fintech UX design roles that might be a good match for my profile? I want to apply to a few more companies this week."

Assistant: "I'll use the Hirebase MCP to search for relevant fintech UX design roles based on your profile. One moment... I've found 3 promising fintech UX design opportunities that match your skills and experience: 1. FinTech Innovations - UX Designer, Financial Services • Match score: 92% • Key requirements: Fintech experience, user research, prototyping • Location: Remote (US-based) • Posted: 2 days ago 2. MoneyWise - Senior Product Designer • Match score: 88% • Key requirements: Financial dashboard design, user testing, Figma • Location: Chicago (Hybrid) • Posted: 1 week ago 3. WealthApp - UX/UI Designer • Match score: 85% • Key requirements: Mobile design, financial app experience, design systems • Location: Remote • Posted: 3 days ago I've added all three to your job application database with detailed requirement analysis and initial match scores. Would you like me to help you prioritize which one to apply to first based on your schedule and match quality?"

Next Steps

After setting up your job application database, consider exploring these related use cases with your MaiTai profile: